The Student and Exchange Visitor Information System (SEVIS) is a critical component of the United States’ process for managing international students and exchange visitors. Operated by the Department of Homeland Security (DHS), SEVIS ensures compliance with US immigration laws while providing real-time tracking of individuals studying or participating in exchange programs.
Understanding how SEVIS works and how to navigate it is essential for international students, exchange visitors, and their sponsors. This guide provides a comprehensive overview of SEVIS, including its purpose, functionality, and step-by-step navigation.
What Is SEVIS?
SEVIS is an internet-based system used by the US government to maintain information about international students and exchange visitors, as well as their dependents. It tracks their activities from the moment they receive their initial visa documents to the end of their academic or exchange programs.
Key Features of SEVIS:
- Visa Compliance: Monitors adherence to US visa regulations.
- Real-Time Updates: Provides real-time tracking of students and visitors.
- Streamlined Communication: Facilitates communication between educational institutions, program sponsors, and the US government.
Purpose of SEVIS
The primary purpose of SEVIS is to enhance national security by ensuring that international students and exchange visitors comply with US immigration laws. It also streamlines the process for educational institutions and program sponsors to manage their international populations.
Key Objectives:
- Record Management:
- Maintains comprehensive records of nonimmigrant students (F and M visa categories) and exchange visitors (J visa category).
- Immigration Compliance:
- Ensures visa holders maintain their status by fulfilling program requirements.
- Data Accuracy:
- Provides up-to-date information to US government agencies for decision-making.
SEVIS for International Students and Exchange Visitors
SEVIS is integral to the application, arrival, and maintenance of status for F, M, and J visa holders. Below is an overview of its role at various stages of the student or exchange visitor journey.
1. Before Arriving in the US
SEVIS plays a role from the very beginning of an international student or visitor’s journey.
a. Issuance of Form I-20 or DS-2019
- For F and M visa applicants, the sponsoring institution issues a Form I-20 through SEVIS.
- For J visa applicants, the sponsoring organization issues a Form DS-2019.
b. SEVIS Fee Payment
- Before applying for a visa, applicants must pay the SEVIS I-901 fee.
- Payment generates a receipt, which is required for the visa interview.
2. During Your Stay in the US
Once an individual arrives in the US, SEVIS tracks their activities to ensure compliance with visa conditions.
a. Maintaining Status
- Enrolled students must:
- Register full-time in their program.
- Keep their SEVIS records up to date with current addresses, program details, and employment (if applicable).
- Exchange visitors must participate in the approved program and comply with its terms.
b. Program Updates
- Any changes to program details (e.g., extension, change of major, or transfer to another institution) must be updated in SEVIS.
3. Upon Completion or Departure
SEVIS monitors the conclusion of the program or any changes in the individual’s status.
a. Grace Period
- F and M visa holders have a 60-day grace period to leave the US, transfer to another program, or apply for a change of status.
- J visa holders typically have a 30-day grace period.
b. Program Termination
- Early program termination or non-compliance is reported in SEVIS, potentially leading to visa revocation.
How to Access and Use SEVIS
International students and exchange visitors do not interact with SEVIS directly. Instead, they work through their Designated School Official (DSO) or Responsible Officer (RO), who updates and manages their SEVIS records. However, understanding how the system works is crucial.
Key Stakeholders in SEVIS:
- Designated School Official (DSO):
- For F and M visa students, the DSO is the primary contact at the educational institution.
- Responsible Officer (RO):
- For J visa holders, the RO manages program sponsorship and updates SEVIS records.
Information Students and Visitors Must Provide:
- Current Address:
- Notify your DSO/RO of any address changes within 10 days.
- Program Details:
- Update information about major, program end date, or school transfers.
- Employment Authorization:
- Inform the DSO/RO of any work-related activities, such as Curricular Practical Training (CPT) or Optional Practical Training (OPT) for F visa holders.
SEVIS Fee and Payment Process
The SEVIS I-901 fee is mandatory for all international students and exchange visitors. This fee supports the operation and maintenance of the SEVIS system.
Steps to Pay the SEVIS Fee:
- Access the I-901 SEVIS Fee Payment Website:
- Visit the official website and enter your SEVIS ID (located on Form I-20 or DS-2019).
- Provide Personal Information:
- Enter your name, date of birth, and program details.
- Make Payment:
- Pay the fee using a credit/debit card or other accepted methods.
- Print Receipt:
- Save and print the payment confirmation for your visa interview.
SEVIS Fee Amounts:
- F-1 and M-1 visa applicants: $350.
- J-1 visa applicants: $220 (exceptions apply for certain program types).
Common SEVIS-Related Challenges and Solutions
Navigating SEVIS can present challenges, but understanding the system can help you avoid common pitfalls.
1. Incorrect SEVIS Records
- Solution: Regularly verify your SEVIS record with your DSO/RO to ensure accuracy.
2. Failure to Update Information
- Solution: Inform your DSO/RO of any changes, such as address updates or program modifications, within the required timeframe.
3. Unpaid SEVIS Fee
- Solution: Pay the SEVIS I-901 fee promptly and keep a copy of the receipt for your records.
4. Status Violations
- Solution: Maintain full-time enrollment and adhere to all visa conditions. Consult your DSO/RO immediately if issues arise.
Tips for Successfully Navigating SEVIS
- Maintain Communication:
- Stay in regular contact with your DSO or RO for updates and guidance.
- Keep Records Organized:
- Maintain copies of your SEVIS I-901 fee receipt, Form I-20 or DS-2019, and related documents.
- Understand Visa Conditions:
- Familiarize yourself with the rules and regulations governing your visa type.
- Plan Ahead:
- Notify your DSO/RO of any planned travel, program extensions, or employment applications well in advance.
Transitioning Beyond SEVIS
Once you complete your program, your relationship with SEVIS continues in specific scenarios.
1. OPT and STEM OPT Extensions
- F-1 students on Optional Practical Training (OPT) must update SEVIS with their employment information.
2. Changing Visa Status
- If transitioning to another visa type (e.g., H-1B), your SEVIS record will play a role in the application process.
3. Alumni Records
- Some DSOs/ROs maintain SEVIS records for alumni, particularly if they plan to return to the US for further studies.
Frequently Asked Questions (FAQs)
1. What Is My SEVIS ID?
Your SEVIS ID is a unique identifier printed on your Form I-20 or DS-2019.
2. Can I Access SEVIS Directly?
No, only DSOs and ROs can update SEVIS records. Students and visitors must work through these officials.
3. What Happens If My SEVIS Record Is Terminated?
Termination can result in loss of status and the need to leave the US. Contact your DSO/RO immediately for advice.
4. Do Dependents Have SEVIS Records?
Yes, dependents on F-2, M-2, or J-2 visas have linked SEVIS records managed by the primary visa holder’s DSO/RO.
5. Can I Transfer My SEVIS Record?
Yes, you can transfer your SEVIS record to another institution if you meet the transfer requirements.
Conclusion
Navigating the US Student and Exchange Visitor Information System (SEVIS) is essential for maintaining your status as an international student or exchange visitor. By understanding its purpose, requirements, and processes, you can ensure compliance with US immigration laws while focusing on your educational or cultural exchange goals. Regular communication with your DSO or RO, along with proper documentation, will help you navigate SEVIS successfully and make the most of your time in the United States.